Upcoming Para Fencing IWAS Events Administration (Information for Athletes, Coaches and Parents)

Please note that this announcement only relates to IWAS World Cups and Satellites not European and World Championships.

Last updated: 27.04.2022

Please read the announcement on 8th March for additional context.

29th April – 1st May Frejus Satellite – (Invitation here). Closing date for entries has passed. The following athletes have been entered:

  • Susanne Seddon-Cowell (WF-A, WS-A)
  • Emily Holder (WF-A, WE-A)
  • Abigail Marshall (WF-A, WE-A)
  • Justine Moore (WF-B, WE-B)
  • Oliver Lam Watson (MF-A, ME-A) *
  • Dmitry Coutya (MF-B, ME-B) *
  • Shah Rashid (ME-B,  MS-B) *
  • Piers Gilliver (ME-A, MS-A) *
  • Henry Patient (ME-A, MS-A)

*nominated WCP athletes.

BF have paid the IWAS registration fees for all athletes. There are no charges for officials.

Non WCP nominated athletes should make their own accommodation arrangements and pay directly. For this event BF will cover the cost of the IWAS registration fees for non WCP athletes. (There is no mention of an additional entry fee on the invitation).

 

19th-22nd May  – Chon Buri, Thailand – (Invitation here) The BF closing date for entries has passed. There are 6 athletes entered for Thailand, of which 3 are being sent by the EIS WCP (*) and 3 are travelling independently.

  • Gemma Collis (WE-A, WS-A)
  • Emily Holder (WF-A, WE-A)
  • Justine Moore (WF-B, WE-B)
  • Oliver Lam Watson (MF-A, ME-A, MST)*
  • Dmitri Coutya (MF-B, ME-B, MST)*
  • Piers Gilliver (MF-A, ME-A, MS-A, MST)*

(MST = Men’s Sabre Team)

Mike Salter is the BF Referee.

For this event BF will be organising payment of all entries and hotel costs (for those staying at the official hotel). Athletes not nominated by the WCP will be sent an email by headoffice@britishfencing.com with the total amount due and details of how to pay. Please note the charges for coaches/parents as described on the invitation. These will be added to the total amount due for payment by the associated athlete.

BF will not be covering any costs for this event. Other than the referee (whose costs will be equally split between all athletes attending) BF will not be sending any additional officials therefore there will be no additional associated charges.

 

(3rd – 5th June – BF Senior Nationals information on wheelchair event schedule will follow here.- This is obviously not an international but just to remind fencers that wish to compete for GBR should include the National Championships in their competition plan!)

 

10th June – 12th June – Klagenfurt SatelliteInvitation here. BF Closing date: 8th May. Athletes must complete the form here by the closing date (unless they are being nominated by the WCP). Please include details of personal entourages. Please note that there is an IWAS registration fee (5 euros) and an entry fee (30 euros).

BF will be organising payment of all registration and entries fees. Athletes not nominated by the WCP will be sent an email by headoffice@britishfencing.com with the total amount due and details of how to pay.

Accommodation arrangements should be made directly with the organisers (either by individual athletes or by the WCP).

This event is strongly recommended for pathway (non WCP) athletes.

 

7th–10th July – Warsaw, Poland – BF Closing date: 5th June. The EIS WCP and BF will be supporting a squad to this event. Athletes must complete the form here by the closing date (unless they are being nominated by the WCP).

BF will source referees and any associated costs will be split equally between all the athletes attending.

Additional BF officials will be attending (at no additional cost to the athletes) and this is an opportunity for athletes who have performed at Satellites to experience their first World Cup (subject to eligibility criteria).

BF will allow non WCP athletes to enter, subject to a minimum standards and eligibility check which will include confirmation that they have the experience to travel and compete on a personal basis (including previous attendance at a World Cup).

BF will be organising payment of all registration and entries fees. Athletes not nominated by the WCP will be sent an email by headoffice@britishfencing.com with the total amount due and details of how to pay.

It is expected that accommodation arrangements should be made directly with the organisers (either by individual athletes or by the WCP). This will be confirmed once the invitation is published.

 

Other Information

BF & EIS

BF is working closely with the EIS delivered Para-fencing World Class Programme (directly funded by UK Sport) to facilitate selection and entry into IWAS events. The EIS WCP will be responsible for indicating to WCP fencers the process by which either the WCP or the WCP nominated fencer, will take responsibility for communicating an entry to a world cup event with British Fencing. Pathway (non-WCP) fencers and those WCP fencers entering independently from the WCP activity will be supported by ParaTeamManager@britishfencing.com whilst headoffice@britishfencing.com will provide administrative services across both WCP and Pathway.

For WCP funded and supported IWAS world cups, the EIS will agree these competitions with the athlete as part of their annual programme and enter them by notification to BF by BF’s published deadline. For WCP nominated fencers entering world cups independently outside of WCP activity, then the athlete will be responsible for entering the competition by notification to BF by BF’s published deadline.

 

Selection

BF will be publishing an updated GBR selection policy for consultation, prior to being presented to the Board of BF for approval.

In the meantime BF is responsible for entering athletes on a discretionary selection basis as follows:

  •  For WCP funded and supported IWAS competitions the WCP athletes must be nominated by the WCP, and the nomination forwarded to British Fencing by the EIS
  • For WCP nominated fencers wishing to enter IWAS competitions outside of WCP activity, the fencer must submit their entry to British Fencing directly
  • BF will allow non WCP athletes to enter, subject to a minimum standards and eligibility check which will include confirmation that they have the experience to travel and compete on a personal basis (including previous attendance at a World Cup).
  • Athletes must be eligible to compete – eligibility criteria are published as part of the GBR Selection policy here. Please refer to 6.1.  noting that IWAS licences rather than FIE/EFC licences are required .

 

Putting yourself forward for selection/entry

Athletes (or the WCP) must let BF know 4 weeks before the IWAS published closing date (or by the BF published closing date, which may be later depending on when we get invitation details) that they wish to attend the event. This is so that referees can be sourced and costed. This is done by completing the form here. Please include details of personal entourages. In line with the WCP athlete agreement, any WCP fencers entering a funded or supported IWAS world cup must have sought prior approval from the WCP in relation to the coaching or support in attendance.

 

Accepting Entry/Selection

By completing a form to be entered you will be automatically entered subject to the minimum standards and eligibility checks and will be liable for the associated costs which will include a share of referee costs.

At the moment BF will not require up front payment to be entered, although this may change in time.

Please note that the BF deadline will be at least 2 weeks prior to the published closing date. This is because it takes time to enter athletes on the system, set-up and approve payments as part of the BF payment runs and then international payments can take up to 4 working days to process.

 

Referee Requirement/Costs (not required for Satellites)

BF will source referees, athletes will be equally liable for costs. If 4-7 athletes wish to attend, 1 referee is required, if more than 7 athletes wish to attend then 2 referees are required. A fine of £1000 (pounds, not euros!) is payable if we cannot source a referee, and athletes will not be required to pay a share of costs greater than the total amount of the fine (BF reserves the right to send a referee even if the costs are greater than £1000, however BF will subsidise the additional costs). Referee costs will be split equally over all athletes. So if 8 athletes are attending, each athlete will be liable for one eighth of the total cost of sending two referees.

Please note that IWAS qualified referees are entitled to claim the BF referee day rate for the days that they referee at World Cups (£80/day).

In the event that an athlete notifies us that they wish to compete after the published deadline, BF reserves the right to take into consideration the financial impact in deciding whether that athlete can still be offered an entry.

 

Personal Coaches

All Personal Coaches travelling with athletes must be on the BF Coach Register and have a valid Coach Clean certificate uploaded into the Sport:80 system.

Entourage members are strongly encouraged to educate themselves – Parents, Carers and Guardians | UK Anti-Doping (ukad.org.uk)

The EIS WCP is responsible for designating the support team and coaches for WCP athletes at funded and supported competitions, where appropriate, in line with the Athlete Agreement. Personal coaches that accompany non WCP athletes may not coach and assist WCP athletes at funded and supported competitions without prior permission from the EIS WCP.

 

Room Rates

Bookings and payments are typically made directly via the official hotel or Local Organising Committee. (Not through the IWAS entry system that BF manages.)

The Room Rate typically includes:

  • accommodation
  • all meals from dinner on arrival day until breakfast on departure day (hotel or competition venue)
  • transportation between International Airport and official hotels
  • transportation between official hotels and competition venue

Please refer to the individual event information above for details on how to make accommodation bookings for each event.

 

Travel

Athletes and personal coaches/entourage must organise their own flights, ensuring that they have appropriate insurance (which includes COVID cover) and 24-7 cover in the event of emergencies.

For athletes/entourages that require travel agent services we recommend that you source your own independent travel agent as this is not a service that BF is in a position to provide.

 

Parents/Carers 

Travelling U18s must be accompanied by a parent/guardian.

Under no circumstances is an athlete in the GBR squad to take/be given welfare responsibility for another athlete in the group.

If a BF Team Manager/Coach is in place for the squad is expected that parents/carers will follow the instructions of the Team Manager/Coach and as appropriate maintain their distance from their athlete and other members of the squad to allow athletes to develop the necessary resilience and independence required for future success at major Championships.

Importantly parents/carers must also follow the instructions of the local event organisers.

Parents/guardians must familiarise themselves with the relevant BF Codes of Conduct and UK Anti-Doping rules and are expected to take supportive action where necessary.

 

 

Visas

BF does not apply for visas. It is the responsibility of individuals to check whether these are required and to apply for visas.

In some cases, BF is required, as the National Federation, to submit passport details of the squad to gain the necessary letter(s) to allow athletes to apply for visas.

Timescales can depend on how quickly athletes submit their passport details and how quickly the invitation letters are turned around by the organising committee. Please do not start contacting IWAS, other National Federations or organising committees without permission from BF, as this can introduce confusion and delay into the process. BF will liaise with the necessary authorities to ensure that we manage this process in the most efficient way possible.

 

COVID/Testing Positive/Quarantine

If you test positive at any time after accepting selection and within 10 days of returning back from the competition you must inform the parateammanager@britishfencing.com and headoffice@britishfencing.com asap.

If you test positive prior to competing and you need to withdraw you must retain and provide copies of your test results.  These will be provided to the IWAS to avoid the fine levied on any athlete that fails to show up if entered.  You will be responsible for claiming off your travel insurance for any costs incurred. BF will provide confirmation of any non-refundable costs (eg refereeing, hotel).

If you test positive in the country, you (supported by your parent/carer) will be required to follow local protocols. This may include being transferred to a quarantine hotel for a period of time. You (or your parent/carer) will be personally responsible for contacting your insurance provider, changing any travel and accommodation arrangements and completing/updating all necessary local paperwork/passenger locator forms etc.  BF staff are not able to do this for you.

If you test positive on your return home you will be required to follow UK protocols in place at the time.

 

Working Hours

The BF office is open Monday to Friday, and details of how to contact us and our office hours can be found here.

BF does not provide weekend administration services or travel support services. This means that if you email us on a Friday afternoon and chase us on a Monday we will rarely have had a chance to take action.

This means that having travel insurance and knowing what you will do in case of standard travelling issues (flight delayed, cancelled, taxi doesn’t show, train is cancelled, COVID test is positive etc) is extremely important.

In case of serious emergencies, please still inform the Para Team Manager who in turn will be responsible for contacting the BF CEO.

 

Reminders

As always, all athletes, coaches, referees and team managers must have their own personal travel insurance which specifically covers them for the activities they are undertaking.

The BF Codes of Conduct applies to all squad members (athletes, coaches, referees, team managers) travelling from the moment they begin their journey to the competition.

All relevant BF policies apply and by accepting selection athletes (and their parents/carers/coaches) are automatically agreeing to these policies which are available on the BF website here.

 

BF Para-fencing Team Manager

Maggie Maynard has been appointed by BF as the interim Para-fencing Team Manager. Her role is to support athletes, parents and coaches who are not part of the WCP or those fencers entering an IWAS competition independently outside of WCP activity. Maggie can be contacted via ParaTeamManager@britishfencing.com. (Please note that as Team Manager, Maggie will not be part of any selection process).

 

 

 

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