27/05/20 Additional links provided to CPSU guidance on online safety – see Safeguarding section below
11/5/20 Pentathlon GB has shared their top tips for a safe Zoom session, see section 5. below.
6/5/2020: BF has provided a useful guide to Zoom training for coaches, written by GBR Sabre Coach Jon Salfield
Fencing Coaches that are on the BF Register and meet the minimum standards are insured to provide instruction using on-line platforms provided, (as with all coaching practice):
Post content on a platform where further text information can be posted alongside the video.
It is acceptable to go through all the advice as part of the recording, but you may find that this takes too long. In which case you need to upload it and signpost in the recording. For example: “Please read the information down below before starting any activity”.
Sample introductory text
“Before undertaking any of the activities demonstrated in this video read the information provided below. It contains important information to help you to check that these activities are suitable for you, (considering your fitness and ability level) and that you have access to an appropriate environment to allow you to undertake this safely. All activities are undertaken at the participant’s risk.”
Prior to starting the activities ensure that you have performed an appropriate warm-up/ suitable activation activities (mobilisation, pulse-raising, movement-based flexibility and movement practice) OR
This video includes a suitable warm-up/activation activities however you may need to undertake a longer warm-up depending on your personal needs.”
Sample Generic Text
Include generic text, suitable for all physical activities:
Sample Specific Text
Include specific text which relates to your content, for example:
Use secure channels where you can control who is joining the session. Ensure that live sessions are conducted only for the benefit of existing members/ participants/ contacts who have demonstrated sufficient suitability to participate.
Sign-ups for sessions should include risk assessments – the advice for pre-recorded sessions above is a good place to start, however, the sign-up process gives you the opportunity to ask questions about fitness, ability and tailor your sessions to the participants.
For coaches and participants to be covered by BF insurance, participants need to be BF members – for those participants new to the sport the introductory BF membership is free.
Think about safeguarding for any sessions where U18s or adults at risk may be participating.
Don’t forget the standard best practice introduction as you would do at the start of any class – how are you, any injuries, check you are in a suitable space, wearing the right clothes and so on. Advice would include:
Plan and practice your sessions, with a number of adaptations and progressions
You may wish to record your sessions (we have been advised that this may be useful in the event of an insurance claim), but you must ensure that you have the permission of all participants and that you have provided them with appropriate information and mechanism in place regarding storage, usage and retention.
If you can it is very useful to have two coaches involved – one to lead and one to help monitor and feedback to the participants.
If you are considering running any form of online provision it is important that you do not step away from your safeguarding responsibilities.
In line with our safeguarding and social media policies, there should be no one-to-one private communication between coaches and children and young people. This is to protect everyone. Using pre-recorded material to deliver coaching to young people is a good way of keeping everyone safe. If you do want to use live streaming or something more interactive, then you need to think about who is on both ends of the stream. Are they who you think they are? Do you have consent from parents if you are streaming to under 18’s. Who is responsible for moderating material and communications on that stream? Is everyone providing any kind of coaching activity suitably qualified? If you have any safeguarding questions or concerns, please contact email@example.com.
It is worth considering how you go about making sure that parents of U18s are present in some capacity – this could be part of the sign-up form where they agree to their responsibilities to provide a safe space and regularly ‘check-in’ during the session if possible. Not all U18 participants may be comfortable switching video on, and in which case the onus on monitoring the safe participation would need to lie with the parent/guardian.
The CPSU website provides access to expert resources and guidance about online safety including:
Safeguarding guidance for sports organisations and clubs on online teaching and coaching to help them stay in touch with teams and club members during the coronavirus pandemic.
In this podcast, we explore the how sports organisations can keep children and young people safe whilst participating in virtual sport and physical activity.
In this webinar we looked at what sports organisations can do to safeguard both young people and themselves while interacting with members online.
You should not use BF logos or official BF images, rights or association unless prior consent is sought and granted by BF (contact firstname.lastname@example.org). You may state factual information eg you are a qualified BF coach.
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