RUNNING A CAMP – ADVICE FOR AFFILIATED CLUBS

Last Updated: 5th July 2024

Minimum standards for affiliate clubs running summer camps.

If an affiliated community club is organising a camp in the UK* and they wish to be covered by the BF Insurance Policy they must:

• License the camp as a recreational event.
• Ensure all UK based attendees are BF members – for beginners the free 90 day membership will suffice.
• Have in place a trained and registered Welfare Officer
• Follow all safety guidelines (please note that hot weather is not an excuse to fence in shorts!)
• Ensure all UK based coaches are on the BF Coaching Register
• If the venue does not have medical cover in place you need trained first aiders – typically coaches have this training but not all do.

International Fencers 

• Internationally based attendees must be advised to arrange their own insurance – either travel insurance or cover via their own national federation membership – as they are not covered by the BF policy.

International Coaches

• Safe recruitment practices must be used when contracting in international coaches.
• Only coaches that are on the BF Coaching Register are covered, international coaches that are contracted in should have their own public liability e.g. through their own federations

* Please note that if a club is contracting a third party organisation to run a camp for them, or contracting them into deliver elements of the camp (entertainment, catering, medical services) you must ensure that the organisation has in place public liability.

Come and Try Events

Come and Try events are events open to the community to try fencing as a one off activity.

When running come and try events (outside of a normal club night) we recommend licensing the event as a recreational activity.

The same requirements exist as for camps except that participants (the ‘fencers’) do not need to be members.