Steps to becoming a Club Welfare Officer (CWO)

Every club regardless of type must designate a Welfare Officer.

If you are a School Club or University Club that runs solely for the students of that educational institution then your Welfare Officer can be the Lead Designated Officer (LDO) for the institution. No additional training is required as the activity will fall under the auspices and welfare framework of the educational institution. However the Club must still update their registration in the BF Membership Platform so that the LDO is listed along with their contact details.

If you are a Community Club you need to have a CWO. Every club must have a named CWO attached to the club – however we would encourage small clubs to share CWOs and make use of the register and regional welfare officer structures to identify local people that can help.  A Regional Welfare Officer can also act as a Club Welfare Officer.  However, clubs must ensure that they have their own welfare policies and procedures and anyone acting as a CWO is aware of these.BF recognise that it can take several months to fully train up a CWO and will accept a transition period whilst this training occurs.

The total cost of fully training a CWO is around £100, take between 6-9 hours over the course of a year (depending on the existing welfare framework in the club) and will be valid for 3 years.


Summary Process for Clubs who want to put in place a CWO

  1. Find a nominated person willing to take on the role. This should be someone independent of the coaching structure.
  2. Ensure they have a valid BF membership.
  3. Perform a criminal record check.
  4. Ensure they have a valid UK Coaching Safeguarding and Protecting Children (Wales and England) or a Child Wellbeing and Protection in Sport Training (Scotland) certificate. If not, book a date for them to attend one of these courses.
  5. Update the CWO details in the club registration in the BF Membership Platform – contact if you need assistance.
  6. Update the CWO details on your club website.
  7. Add your CWO to the BF CWO register by emailing with their name.
  8. The nominated person will then need to supply a copy of their criminal record check and upload any certificates into the membership platform if they have completed training. They will be given 12 months to complete their training and provide the certification.
  9. Ensure you have up-to-date welfare policies and procedures in place and induct your CWO.  If you do not have up-to-date policies and procedures your CWO should attend En Garde, Ready? training within the first year.
  10. Book your CWO to attend a Time to Listen Training (England and Wales), or the Child Wellbeing and Protection Officer Training (Scotland).
  11. Ensure that your CWOs entry is up to date on the BF CWO Register on the BF website.

For more information see the detailed instructions for CWOs below.


Detailed Process for the person becoming a CWO

1. BE A CURRENT MEMBER OF BRITISH FENCING: If you wish to become a Club Welfare Officer, you will need to be a member of British Fencing – a supporter category member will be sufficient.

If you are not already a member you can join at


2. HAVE A VALID UP TO DATE CRIMINAL RECORD CHECK: In order to become a welfare officer in England you will also need to obtain a Disclosure and Barring Service (DBS) check certificate and sign up to the online update service. Please note that we can only process DBS application forms from current members so please ensure that your membership is up to date. If you require a DBS application form please send a stamped addressed envelope to British Fencing, 1 Baron’s Gate, 33-35 Rothschild Road, London W4 5HT.

The online update service is free to volunteers and will automatically roll over.

If you do not join the online update service BF are only allowed to see the original certificates which have to be sent in by recorded post and BF have to return by recorded post, these will expire every 3 years and require the member to complete a new application form.

If you are based in: Guernsey you will need to obtain a Guernsey Vetting Bureau (GVB) check through Guernsey Fencing. Please contact Guernsey Fencing for a GVB application form.

Northern Ireland you will need to obtain an AccessNI check through Northern Ireland Fencing. Please contact Northern Ireland Fencing for a AccessNI application form.

Scotland you will need to obtain a DisclosureScotland check through Scottish Fencing. Please contact Scottish Fencing for a DisclosureScotland application form.


3. BOOK IN TO ATTEND A UK COACHING SAFEGUARDING AND PROTECTING CHILDREN IN SPORT TRAINING: In order to show you have an understanding of safeguarding and protecting children in the sporting context you need to have attended a BF approved safeguarding and protecting children *in sport* training within the last three years. Currently, we accept UK Coaching Safeguarding and Protecting Children certification which is delivered by BF or UK Coaching. The training is typically 3 hours long and is accepted for CWOs based in England and Wales. During this period of lockdown, we are also accepting the online version of this course.

Whilst we are sometimes flexible in accepting other sport safeguarding courses we are unable to provide much flexibility due to the fact that the SPC course is a formal pre-requisite for the NSPCC CPSU Time to Listen training (see below).

If you are based in Scotland, the course you should attend is Child Wellbeing and Protection in Sport Training.

If you already hold a valid certificate uploaded onto the BF Membership platform, please inform (and you won’t need to do Step 5.).



You will need to supply a copy of your criminal record check certificate to BF directly – even though BF apply for these, the results are returned to the individual being checked and further action by the individuals is required to share the results (ideally using the online system in the case of DBS) with BF.


5. UPLOAD YOUR SAFEGUARDING AND PROTECTING CHILDREN IN SPORT CERTIFICATE ONTO SPORT80: Once you receive your Safeguarding and Protecting Children in Sport or Child Wellbeing and Protection in Sport Training certificate, please upload it into the BF Membership platform. A short video tutorial on how to upload certificates can be accessed here.


6. FAMILIARISE YOURSELF WITH CLUB WELFARE POLICIES AND PROCEDURES: En Garde, Ready? is BF’s Welfare Pack. The En Garde, Ready? training will give welfare officers the information that they need to support their clubs to implement fencing specific welfare policies and procedures.

Once you have been booked into a course please inform so we can update the BF Welfare Officer Register.

Once you receive your course certificate please upload it onto the BF Membership platform .

If the club already has welfare policies and procedures in place and the welfare officer is familiar with these and how they operate in fencing, a welfare officer may not need to attend this course. The Club will need to email in evidence that they have welfare policies and procedures in place. This can either be a link to the Club website where these policies should be published, or if you do not have a website you can email in the documents.


7. ATTEND TIME TO LISTEN: The NSPCC CSPU accredited Time to Listen (valid for 3 years) is a 3-hour workshop for Club Welfare Officers (CWOs).  CWOs must have attended a valid Safeguarding and Protecting Children (SPC) workshop within the last 3 years and typically need to bring their club reporting procedures to the workshop.

CWOs based in Scotland must attend the course Child Wellbeing and Protection Officer Training (CWPO).

Once you have received your certificate, please upload it to your Sport80 member account.


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