COACH REGISTER FAQS

This page shares some frequently asked questions related to the BF Coach Register. We will continue to update it to cover a wider range of topics and questions.

 

Please consult this page first before contacting us. Questions not answered here can be emailed to development@britishfencing.com.

 

* Updated November 2020. The current Coach Register is being phased out ahead of the new online system going live in January 2021. During this transition period, Registered Coaches must create a Coach Profile and ensure their certificates are uploaded on Sport80 to appear on the new Coach Register. Read more about these changes here and here. 

*Update March 2021: The new Coach Register is undergoing some maintenance and until this work is completed, we will keep publishing the old format of the Coach Register with the full list of coaches here.

 

*Update July 2021: the new Coach Register is now live.  All registered coaches that have created a Coach Profile are displayed on the Coach Search page. 

 

GENERAL QUESTIONS  

How do I become a registered coach? 

Please follow the steps listed here.  

 

I am a registered coach. Why am I not on the Coach Register published on BF’s website? 

The most common reasons are: 

  • Your BF membership has expired 
  • Your SPC certificate has expired 
  • Your First Aid certificate has expired, or you have not supplied evidence that all the venues where you coach have sufficient First Aid cover 
  • Your criminal record check has expired 
  • You don’t have a Coach CV 
  • You haven’t uploaded your coaching qualification certificate on your Sport80 account

 

How do I upload certificates on my Sport80 account?

Watch this short video for instructions.

 

I already renewed my certificate. Why do I keep getting reminders from BF? 

When you have a new certificate, you need to upload it to your Sport80 member account. If your certificate is approved, your record on the Coach Register will be updated and you will stop receiving reminders about that certificate until it is time to renew it again three years after its date of issue. If you already uploaded your new certificate on Sport80 and are still receiving automated reminders from that platform, this is probably because your expired certificate has not been deleted from your profile. Please confirm this is the case before contacting BF – we will delete the expired certificate and the notifications will stop. 

 

I don’t coach anymore. Can I be removed from the Coach Register? 

Yes. You should contact development@britishfencing.com, and request to be removed. You will then be removed from the list of registered coaches displayed on BF website and from the mailing list for matters related to the Coach Register. Once the new Coach Register is live in January 2021, registered coaches that want to be removed will have their Coach CV on Sport80 deleted. 

 

I have been removed from the Coach Register. Can I be added back? 

Yes. You need to meet the minimum requirements explained here and email development@britishfencing.com to let us know you want to be added back to the Coach Register.  

 

NEW COACH REGISTER

What is the new Coach Register, and why is it replacing the old system? 

The new Coach Register is a new way to publish the list of BF accredited coaches. Instead of being sorted in lists by name and county of residence, with limited information about their coaching qualifications, the new Coach Register is a set of Coach Profiles, each with an individual URL that is indexed by search engines.  

The new system is simpler to manage, as it is integrated with Sport80 and updates certification data automatically. It also offers coaches a useful tool to describe themselves and the option to leave contact details. Search filters can refine the list to show users coaches that are based in their area, thus facilitating the contact between employers/fencing participants and coaches.  

For a more detailed description of the new system, click here. If you have questions about the Coach Profile, read the Coach Profile section below. 

 

When is the new Coach Register going to replace the old one? 

In January 2021. There has been a maintenance period between March and July 2021 in which the old register was still published. In July 2021, the new register went live again, and the old system will not continue. 

 

What do I need to do? 

  1. Check that you have an active BF membership 
  2. Check that your SPC and First Aid certificate/declaration are valid and uploaded to Sport80 
  3. Check that your criminal record check is registered on Sport80 
  4. Create a Coach Profile 

 

Steps 1 to 3 above can be done by simply logging in to your Sport80 account and checking the tabs “Membership”, “Safeguarding”, “First Aid”, and “DBS/PVG” on the menu.  

Sport80 has a new user interface, to access your member account, first click the banner with your name, and you will see your member area with the menu. 

 

What will happen if I don’t do all that until January 2021? 

You will not be removed from the register, but you will not appear on the online Coach Register until the steps above are completed.  

 

SAFEGUARDING

What Safeguarding courses do you accept? 

The types of Safeguarding courses we accept are explained here. 

 

Will BF accept a different Safeguarding course? 

This depends. We will decide on a case-by-case basis whether a course that is different than the ones recommended can be accepted. In order to create a culture of safeguarding that gives our community the best experiences and allows our coaches and welfare officers to welcome people into our sport, we look for safeguarding courses that are sports specific. Click here to know what you need to do to submit your certificate for review.  

 

Can I attend a renewal course? 

Yes. But for it to be accepted on the Coach Register, you need to have attended a full face to face course three years before. The renewal certificate is valid for three years and, once it expires, you need to attend a full face to face course again.  

You can find BF’s Online Renewal Safeguarding & Protecting Children (Fencing Specific)  here 

 

Do you accept online safeguarding courses? 

The online courses we accept are: 

 

The full safeguarding course recommended for coaches based in Wales and England (UK Coaching’s Safeguarding and Protecting Children) is usually only accepted in its face to face version. However, for the duration of social distance measures, we will accept its online equivalent 

 

FIRST AID

Do you accept any First Aid training? 

No. The minimum training accepted is Emergency First Aid at Work. More information on the minimum standards for First Aid training can be found here. 

 

Do you accept online First Aid courses? 

No.  

 

I can’t renew my First Aid certificate because of Covid-19. What should I do? 

We have temporarily suspended First Aid training as a minimum requirement to be on the Coach Register. For the duration of this suspension, you will not be considered non-compliant for not having renewed your First Aid training.  

All you need to do now is to complete the Declaration Form at the end of the Policy & Guidelines On First Aid Qualification For Coaches available here, declaring you are “seeking an appropriate First Aid course to attend and will forward a copy of my certificate in due course” (tick the third box). Please upload it to your Sport80 member account. 

Please note, if there is sufficient First Aid cover at all venues where you coach, you can opt to not attend a First Aid course. To let us know that, you can complete the same declaration linked above, ticking the fourth box.  

Update July 2021: The First Aid requirement was reinstated back as a minimum criterion for the registered coaches. A grace period will be given until 1st September 2021 for coaches and Team Managers to renew their training in time for the competitive season. Read the full announcement here.

 

Is there any case in which I don’t need to attend First Aid training? 

If there is sufficient First Aid cover at all venues where you coach, you can opt to not attend a First Aid course. To let us know that, you can complete a declaration available here and upload it to your Sport80 member account. 

 

CRIMINAL RECORD CHECK

What type of DBS certificate do I need to have? 

You need an Enhanced certificate. Basic and Standards DBS certificates are not accepted.  

 

My DBS certificate is registered with the update service. Why are you asking me to take action? 

The DBS Update Service allows you to renew your certificate every year if no change in its status is identified. However, to perform an online check and verify that your certificate remains current, we need your permission first. That is why you have been contacted again after three years since your last check. Please confirm in your email your DBS certificate number, your date of birth and surname, and state clearly that you authorise BF to perform an online DBS check for you. 

 

How do I apply for a new DBS certificate? 

Please contact your club directly and ask for an application with the Vibrant Nation system. In 2020, all BF registered clubs have been given access to this system and can request new certificates (read more about it here). Don’t forget to sign up for the DBS Update Service in your application. 

 

I’m in Scotland. How do I renew my PVG check? 

Scottish Fencing will deal with your PVG check and updated us on your status. Then we can update your record on the Coach Register. You can contact Scottish Fencing here.  

 

COACHING QUALIFICATION

Where can I find more information about coaching courses? 

New courses are advertised on the Upcoming Courses page. We also have an expression of interest form you can submit to let us know what course you are looking for and in which area.  

 

Is it possible to organise a coaching course for my club? 

Yes. Please contact BF’s Business Administrator for more information. 

 

Can I be a BF registered coach if I have an overseas coaching qualification? 

Yes. First, we need to check that your overseas coaching qualification is compatible with the BF Coaching Framework. The steps you need to follow are listed here.  

 

Do I need to renew my BF coaching qualification? 

No. Coaching qualifications issued under the current BF Coaching Framework do not have an expiry date. (Older BF qualifications used to).   

BF coaching qualifications issued before the current Coaching Framework was adopted are considered compatible with the new framework and don’t need to be renewed anymore.  

 

COACH PROFILE  

Will I be removed from the Coach Register if I don’t complete my Coach Profile until January 2021?  

You will not be removed from the register, but you will not appear online on the new system until the steps above are completed.

 

How do I create my Coach Profile? 

You can create a Coach Profile by completing your Coach CV on your Sport80 member account. There is a ‘how to’ guide here. 

You will also need to ensure that: 

  1. You have an active BF membership 
  2. Your SPC and First Aid certificate/declaration are valid and uploaded to Sport80 
  3. Your criminal record check is valid and registered on Sport80 

 

What does a Coach Profile look like on the new Coach Register? 

Each registered coach will have their own Coach Profile that will appear on the Coach Register with a profile picture. When a user clicks the profile, they will be directed to an individual page with information about the registered coach. You can choose what will be displayed on your Coach Profile (profile picture, contact details, a short presentation of who you are as a coach, etc). Here is an example of a good Coach Profile.  

 

Please consult this page first before contacting us. Questions not answered here can be emailed to development@britishfencing.com.

 

 

 

 

 

   

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